Solventaş Teknik Depolama Anonim Şirketi (JSC)
As Solventaş Teknik Depolama Anonim Şirketi (JSC)-(Joint Stock Company) (hereinafter referred to as “Solventaş”), within the scope of our activities arising from Law No. 6698 on the Protection of Personal Data (“KVKK”) and the relevant legislation and legal regulations, we have prepared this Personal Data Processing Privacy Notice (the “Privacy Notice”) in order to inform data subjects regarding the processing, storage and transfer of their personal data.
This Privacy Notice shall be effective as of the date it is published by Solventaş. Solventaş reserves the right to amend this Privacy Notice at any time, where deemed necessary.
The data processing activities do not target individuals located in the European Union, do not involve the offering of goods or services to data subjects in the EU, and do not include the monitoring of behaviour within the EU. Therefore, pursuant to Article 3 of the General Data Protection Regulation (EU) 2016/679 (“GDPR”), these processing activities fall outside the territorial scope of the GDPR and are assessed solely within the scope of the Turkish Law No. 6698 on the Protection of Personal Data (“KVKK”).
| Data Category | Processed Personal Data | Purposes of Processing Personal Data | Legal Grounds for Processing Personal Data | Methods of Collecting Personal Data |
|---|---|---|---|---|
| Identity Data | Name, Surname, Turkish Identity Number (if provided in the report) |
Conducting Audit / Ethics Activities Conducting Internal Audit / Investigation Activities Conducting Legal Affairs Carrying Out Risk Management Processes Ensuring Compliance with Legal Obligations Providing Information to Authorised Public Institutions and Organisations Monitoring and Handling Requests / Complaints |
Article 5/2(e) of Law No. 6698 – Processing is mandatory for the establishment, exercise or protection of a right Article 5/2(ç) of Law No. 6698 – Processing is mandatory for the data controller to fulfil its legal obligations Article 5/2(f) of Law No. 6698 – Processing is mandatory for the legitimate interests of the data controller, provided that the fundamental rights and freedoms of the data subject are not harmed |
Collected electronically via the Visitor Form |
| Contact Data | Address, E-mail Address, Phone Number (if provided in the report) |
Monitoring and Handling Requests / Complaints Conducting Communication Activities Conducting Audit / Ethics Activities Conducting Legal Affairs |
Article 5/2(e) of Law No. 6698 – Processing is mandatory for the establishment, exercise or protection of a right | Collected electronically via the Visitor Form |
| Transaction Security Data | Log Records, IP Information | Conducting Information Security Processes Ensuring the Security of Data Controller Operations Ensuring Compliance with Legal Obligations Law No. 5651 |
Article 5/2(ç) of Law No. 6698 – Processing is mandatory to fulfil a legal obligation Article 5/2(f) of Law No. 6698 – Processing is mandatory for the legitimate interests of the data controller |
Collected automatically by the system |
| Visual and Audio Records | Visual Data (photos/attachments related to the alleged violation, if provided) |
Conducting Audit / Ethics Activities Conducting Internal Audit / Investigation Activities Conducting Legal Affairs Carrying Out Risk Management Processes |
Article 5/2(e) of Law No. 6698 – Processing is mandatory for the establishment, exercise or protection of a right | Collected through upload by the visitor via the Visitor Form |
To Whom and For What Purposes the Processed Personal Data May Be Transferred
Your personal data collected by Solventaş may be transferred in accordance with Articles 8 and 9 of Law No. 6698 on the Protection of Personal Data, and solely for the purposes permitted under the applicable legislation.
| Data Category | Processed Personal Data | Purposes of Personal Data Transfer | Recipients of Personal Data | Methods of Data Transfer | Transfer of Personal Data Abroad |
|---|---|---|---|---|---|
| Identity Data | Name, Surname, Turkish Identity Number (if provided in the report) |
Conducting Audit / Ethics Activities Conducting Internal Audit / Investigation Activities Conducting Legal Affairs Carrying Out Risk Management Processes Ensuring Compliance with Legal Obligations Providing Information to Authorised Public Institutions and Organisations Monitoring and Handling Requests / Complaints |
Authorised public institutions and organisations; natural persons or private law legal entities (such as legal advisors, auditors, etc.) |
Electronically, through secure systems, limited to authorised persons | Not transferred abroad. |
| Contact Data | Address, E-mail Address, Phone Number (if provided in the report) |
Monitoring and Handling Requests / Complaints Conducting Communication Activities Conducting Audit / Ethics Activities Conducting Legal Affairs |
Authorised public institutions and organisations; natural persons or private law legal entities (where required for legal processes) |
Electronically, via secure communication channels | Not transferred abroad. |
| Transaction Security Data | Log Records, IP Information | Conducting Information Security Processes Ensuring the Security of Data Controller Operations Ensuring Compliance with Legal Obligations |
Authorised public institutions and organisations (upon request) |
Electronically, to authorised authorities in accordance with applicable legislation | Not transferred abroad. |
| Visual and Audio Records | Visual Data (photos/attachments related to the alleged violation, if provided) |
Conducting Audit / Ethics Activities Conducting Internal Audit / Investigation Activities Conducting Legal Affairs Carrying Out Risk Management Processes |
Authorised public institutions and organisations; natural persons or private law legal entities (limited to legal and audit processes) |
Electronically, through secure systems via the Visitor Form | Not transferred abroad. |
What Are Your Rights as a Data Subject under Article 11 of the Law on the Protection of Personal Data?
Pursuant to Article 11 of the Law No. 6698 on the Protection of Personal Data (“KVKK”), data subjects whose personal data are processed have the following rights;
You may submit your requests regarding the above-mentioned rights by providing the necessary information to identify your identity and explanations regarding the right you wish to exercise under Article 11 of the KVKK, by completing the Data Subject Application Form available at www.aryholding.com, and submitting a signed copy of the form together with documents verifying your identity:
in person or via notary public to the address “Dilovası Organize Sanayi Bölgesi 1.Kısım Göksu Cad. No:18 Dilovası / Kocaeli (Mersis No: 0773003017200011)”
via registered electronic mail (KEP) to solventas@hs03.kep.tr
using a secure electronic signature or mobile signature, or via e-mail to compliance.dg@aryholding.com
Solventaş shall finalise your request free of charge as soon as possible and no later than thirty (30) days, depending on the nature of the request. However, if the transaction requires an additional cost, a fee may be charged in accordance with the tariff determined by the Personal Data Protection Board under the Communiqué on the Procedures and Principles of Application to the Data Controller.
Applications must be submitted in Turkish. Applications must include the following information: name and surname, signature if the application is in writing; for Turkish citizens, the Turkish ID number; for foreigners, nationality and passport number or identification number; residential or workplace address for notification purposes; if available, the e-mail address for notification; telephone or fax number; and the subject of the request.
In applications submitted by the personal data subject to exercise the above-mentioned rights, the request must be clear and explicit, related to the applicant personally, or, if acting on behalf of another person, the applicant must be specifically authorised and must document such authorisation. The application must include identity and address information, and documents verifying identity must be attached.
This notice is hereby provided by Solventaş in its capacity as the Data Controller within the scope of the KVKK.
Yours sincerely,
Solventaş Teknik Depolama Anonim Şirketi (Solventaş (JSC))
Adres: Dilovası Organize Sanayi Bölgesi 1.Kısım Göksu Cad. No:18 Dilovası / Kocaeli
E-Posta: compliance.dg@aryholding.com
KEP: solventas@hs03.kep.tr
Web: www.solventas.com.tr
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